How to Take Meeting Minutes in 2026: 5 Steps from Bot-Free Recording to AI Summaries

What is Tinrec?

Tinrec is an AI meeting notes tool that turns meetings into searchable, collaborative, and actionable team knowledge. It doesn't just transcribe audio to text—it also automatically organizes summaries, chapters, key points, and action items, so the work after a meeting can keep moving forward.

It supports live recording, bot-free online meeting transcription, and audio/video file import, with web, desktop, and mobile versions. It's suitable for office workers, managers, sales teams, and researchers.

Core Features and Highlights

Tinrec's focus isn't on "recording"—it's on what you can do after the recording.

Bot-Free Online Meeting Recording

The desktop app captures your computer's system audio directly, so there's no need to add a meeting bot to Zoom, Google Meet, Microsoft Teams, or Webex. Just open Tinrec and start recording, and the transcript is generated in real time.

AI Summaries, Chapters, and Action Items

Long meetings are automatically organized into summaries and chapters, and action items are extracted from the discussion. You don't have to listen from start to finish when reviewing a meeting.

AI Q&A and Post-Processing

You can ask follow-up questions about a single meeting or across historical data, and generate meeting minutes, reports, tables, and documents. These outputs can be exported to tools like Notion, Google Docs, OneNote, and Dropbox for further use.

Team Spaces and Governance

The team plan provides a dedicated collaboration space where meeting data belongs to the team. Admins can assign roles and seats, view usage trends, and check audit logs. When a member leaves, their team resources can be handed over to other active members.

Pricing

The individual plan includes a free version, weekly pass, Pro monthly, and Pro annual. If you occasionally need to organize a recording, start with the free version. For short-term intensive meetings or interviews, consider the weekly pass. For long-term use, the Pro annual plan is a good fit.

The team plan is currently configured internally at USD 29.80 per paid seat per month, or USD 199 per paid seat per year (approximately USD 16.58 per month). Each paid seat includes 2,000 minutes of shared import quota per month. Live recordings do not deduct minutes as long as the team plan and seat are active.

Actual pricing, currency, and promotions are subject to the official purchase page.

Tutorial: 5 Steps to Complete Meeting Minutes and Organization

Step 1: Choose Your Recording Method

For online meetings, use the desktop app to capture system audio directly—no meeting bot needed. For in-person meetings or interviews, use the live recording feature.

Step 2: Start Recording and Get Real-Time Transcription

Open Tinrec and start recording; the system generates the transcript in real time. For cross-language communication, enable real-time translation and view it in the original, translated, or bilingual format.

Step 3: Review AI Summaries, Chapters, and Action Items

After the meeting, start with the AI summary to grasp the key points, then use chapters to jump to important sections. Action items can serve as a basis for follow-up.

Step 4: Fill in Details with AI Q&A

If you have questions about the meeting content, ask directly around the transcript. For example, ask about the context of a decision or have the AI compile action items for each department.

Step 5: Export or Save to Team Space

For personal use, export to formats like Notion or Google Docs. For team use, save the meeting data to the team space so other members can view, search, ask questions, and continue processing.

FAQ

What's the difference between Tinrec and regular recording software?

Regular recording software mainly just records. Tinrec goes further by transcribing the audio to text, organizing summaries, chapters, key points, and action items, and also supports AI Q&A, translation, export, and team collaboration.

What's the difference between Tinrec and meeting bots?

Meeting bots typically join online meetings as participants. Tinrec's desktop app captures your computer's system audio directly, so no extra bot is needed. Users need to actively open Tinrec to start recording—it doesn't automatically join all calendar meetings.

Can team members without a seat see the data?

Active members can view, play, and read team data even without a seat. Only after getting a seat can they record, upload, edit, import/export, and perform other resource-using operations.

When a member leaves, does the meeting data disappear with them?

No, it doesn't go with the individual. Team resources belong to the team. When a member leaves, is removed, or loses their seat, they need to hand over their team resources to other active members.

Can deleted audio files be recovered?

Audio files in the team recycle bin can be restored before permanent deletion begins. The current retention period is 30 days. TODO items are not covered by the team recycle bin.

Is Tinrec suitable for Chinese meetings?

Yes. Tinrec supports Chinese, Traditional Chinese, and multilingual meeting scenarios, and also offers real-time translation and team-specific terms. Actual results may be affected by audio quality, accents, noise, overlapping speech, and technical jargon. For important content, we recommend cross-checking with the transcript and audio playback.

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