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Why You Should Know How to Transcribe iPhone Voice Memos
After recording a long meeting, interview, or lecture, going back to the office and slowly listening to it to type out the text is a real time-waster. Now, with iPhone 12 or later models upgraded to iOS 18, you can directly use the built-in Voice Memos app to transcribe recordings into text, supporting languages like Chinese, English, and Cantonese—no need to try third-party apps.
The following 5 steps will guide you from recording to getting the text file, and the whole process is quick and easy.
Step 1: Check Your iPhone Model and System Version
To use the built-in transcription feature, the basic requirement is an iPhone 12 or later model, upgraded to iOS 18.0 or above.
You can go to "Settings" > "General" > "About" to check your model and iOS version. Older iPhone models below iPhone 12 won't support this feature, so you'll need to use other methods (covered below).
Step 2: Open the Voice Memos App and Start Recording
Open the built-in Voice Memos app on your iPhone, and tap the red record button to start recording. During recording, you can lock your phone or use other apps without interrupting the recording.
If you're recording a meeting or interview, it's recommended to state the date, topic, and attendees before recording, so it's easier to find the recording later.
Step 3: Transcribe Immediately After Recording
After recording, tap the yellow "Transcribe" icon in the bottom-left corner, and the system will start analyzing the recording and quickly convert the speech into a transcript.
Even long recordings don't take long. With newer versions of iOS 18, a recording of about 50 minutes can be converted quickly, so you won't be left waiting around.
Step 4: Review and Edit the Transcript
Once the transcription is complete, tap the "View Transcript" button (the quotation mark icon) in the bottom-left corner to display the full text. You can play the recording while following along with the text.
If you notice any misrecognized words, you can tap directly on them to edit and correct. This feature is especially useful for organizing meeting minutes, interview content, and class notes.
Step 5: Copy the Text for Use Elsewhere
The transcript can be copied as a whole and pasted into Notes, email, WhatsApp, or any word processing app.
If you need to turn it into formal meeting minutes, it's recommended to copy the text and then polish the format, adding key points and action items—so you don't have to type from scratch.
What If You Have an Older iPhone or Want More Features?
If you're using an iPhone model below iPhone 12, or you need more comprehensive AI organization features, consider the following options:
Stop organizing recordings by hand
Upload audio or video and automatically get a transcript, summary, and action items
Tinrec (Seconds Recording)—The Most Complete AI Recording Assistant
Tinrec is not just a recording-to-text tool; it goes further to help you organize meeting content. In addition to transcripts, it can automatically generate summaries, chapters, key points, and action items.
Its most practical feature is AI Q&A: you can ask questions directly about the recording content, such as "What were the client's requirements in this meeting?" or "What are the action items?" The system will help you find the relevant content.
Additionally, Tinrec's desktop version can record online meetings like Zoom, Google Meet, and Microsoft Teams without a bot—no need to invite an extra bot to the meeting. After recording, you can export to tools like Notion and Google Docs for further use.
If you frequently need to organize meeting minutes, interviews, or research work, this type of tool can save you a lot of time.
Third-Party Transcription Apps
There are many transcription apps on the market that support Cantonese and multilingual transcription, such as Notta and TurboScribe. These tools usually offer free credits, suitable for users who need transcription occasionally.
However, note that free versions typically have minute limits or single-file length restrictions, so long recordings may require a paid upgrade.
Professional Computer Transcription Tools
If you need to process very long audio files or require higher accuracy, consider using computer-based transcription tools. Some tools support processing recordings up to several hours at once and support multiple language recognition.
However, these tools usually require separate software installation and may not be as convenient as mobile apps.
Things to Know Before Using Recording-to-Text
Recording quality directly affects accuracy: Background noise, overlapping speech, accents, and technical jargon can all impact recognition results. For important content, it's recommended to cross-check against the original recording.
Transcription doesn't fully replace manual note-taking: AI may miss some details or misinterpret certain statements. For formal meeting minutes, it's best to refine the transcript further.
Watch your storage space: Long recordings take up phone storage. Regularly clean up unused recordings or back them up to the cloud to avoid running out of space.
Clarify the purpose before recording: When recording others, remember to comply with local laws and obtain consent in advance if necessary.
Conclusion
After upgrading iPhone 12 or later models to iOS 18, you can directly use Voice Memos to transcribe recordings into text, supporting Chinese and Cantonese, and the basic usage is free and convenient.
If you want more than just transcripts—like AI summaries, action item extraction, meeting Q&A, and team collaboration—Tinrec is a more complete choice. Which option you pick depends on whether you simply want to convert speech to text or turn meeting content into reusable data.
References
- View Voice Memos transcripts on iPhone - Apple Support (Taiwan)
- iPhone Voice Memos to Text Method Tutorial, Built-in Transcript Without Third-Party - Mr. Mad
- iPhone Recording to Text Free Transcript! iOS 18 Supports 10 Languages | Quality Life | 500 Times
- [iPhone Voice Memos to Text] 3 Methods Complete Tutorial! iOS Built-in, Apps, Recorder—Which Is Best?
- How to Transcribe iPhone Recordings to Text? Three Easy Methods for Converting Audio Files to Text on iPhone!
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