The Complete Guide to Exporting Notta Transcripts in 2026: 5 Formats and 3 Easy-to-Miss Settings

3 Common Pitfalls When Exporting Notta Transcripts

Many people assume exporting a transcript is just a one-click process, only to find out later that timestamps are missing, translations weren't included, or you can only download one file at a time on mobile.

To be honest, Notta's export feature isn't complicated, but its options are scattered across different spots in the Web and App versions. If you're a first-time user or planning to share interview or meeting notes with colleagues, getting these settings right upfront will save you a lot of back-and-forth editing time.

What Formats Can You Export Notta Transcripts In?

Notta supports a fairly comprehensive range of export formats, covering standard documents, spreadsheets, and subtitles. Based on the official interview transcription page, the main formats include:

• TXT: Plain text, ideal for quickly pasting into other editors.
• DOCX: Retains basic text styling, suitable for further editing in reports.
• SRT: Subtitle format with timestamps, perfect for video post-production.
• XLSX: Organizes transcripts in a table, great for interview coding or research analysis.
• PDF: Best for direct sharing and preventing unwanted edits.

When exporting, you can choose whether to include timestamps, tags, and notes. This is handy because not everyone needs line-by-line time codes; if you're just summarizing meeting highlights, turning off timestamps can make the file much cleaner.

Exporting Transcripts on Notta Web

The export option on Notta Web is located on the recording details page. Here's how:

1. Open the recording you want to export and go to its details page.
2. Find the export or download option on the page.
3. Select what you want to export, such as the original transcript or translated text.
4. Choose the file format and follow the on-screen prompts to download.

If you only need a short excerpt, you don't always have to download a file. Notta also offers a copy function for the entire transcript: use the Copy option on the details page to paste the full content into Google Docs, Notion, or any other editor.

When you need to edit, click the pencil icon in the top-right corner to enter edit mode, or simply double-click the transcript area. After editing, copying or exporting will give you a version that better matches what you actually need to deliver.

Exporting Transcripts on the Notta App

The mobile app works a bit differently than the web version. To export a single recording, open its details page, tap the Share & Export icon at the top, then choose the format and export.

If you have multiple interviews to process at once, the Notta App supports batch downloads:

1. On the home screen, swipe left on a recording or use checkboxes to select multiple records.
2. Tap Export at the bottom of the screen.
3. Choose the file format and export options.
4. After the download completes, select where to save the files.

Note that batch downloads allow a maximum of 10 records at a time. If you have more files than that, you'll need to do it in multiple batches.

Sharing Transcripts and Protecting Links

Besides downloading files, Notta also lets you share transcript links directly. Recipients can view the transcript text and listen to the audio simultaneously, which is convenient for cross-departmental sync or client interview reviews.

Notta's sharing feature includes password protection. When you enable Add password in the sharing settings, the system generates a link and a password to send together. If the content involves undisclosed projects or client data, it's recommended to turn this on to prevent anyone with the link from viewing it.

If you're a Notta Business user, sharing and collaboration lean more toward team scenarios. For example, sending transcripts to Salesforce lets customer communication content flow directly into your sales pipeline; integrating with Notion is great for placing transcripts into a shared team knowledge base for easy editing and management.

4 Things to Keep in Mind When Exporting

1. Confirm Whether You Want the Original or the Translation Notta allows you to download the original transcription or the translated text. If you've used the translation feature, double-check which version you've selected before exporting; otherwise, you might get content that doesn't match your expectations.

2. Timestamps Aren't Always Necessary Timestamps are useful for video editing and line-by-line proofreading, but if you're just organizing meeting notes, keeping them can clutter the document.

3. Batch Downloads Have a Limit The app allows selecting up to 10 records at a time. For large exports, check the list count first to avoid realizing halfway through that you need to split it into multiple rounds.

4. Sharing a Link Isn't the Same as Exporting a File If you need offline storage or need to hand off to an external party, link sharing might not be enough. Recipients need internet access, and permissions are determined by your sharing settings. For formal delivery, downloading as PDF or DOCX is more reliable.

Frequently Asked Questions

Does exporting Notta transcripts cost money? The export feature is available on all plans, but different plans have different limits on monthly minutes and per-session content length. The free version offers 120 minutes per month with a 3-minute limit per session; Pro and Business plans have more generous limits.

Can I download multiple transcripts at once? Yes. The Notta App supports batch downloads, allowing up to 10 records at a time. The Web version primarily supports single-recording exports.

What can I do with the SRT file exported from Notta? SRT is a common subtitle format that can be imported into video editing software to add timestamped subtitles to videos. If you're turning interviews or meeting recordings into short videos, this format is more practical than TXT or DOCX.

Can I set a password for shared transcript links? Yes. Enable Add password in the sharing settings, and Notta will generate a link and password. Recipients need both to view the content.

Can I include timestamps when exporting from Notta? Yes. During export, you can customize whether to include timestamps, tags, notes, and other details, depending on your use case.

References

• Copy to export text – Notta - Help Center
• Download and Share transcripts – Notta - Help Center
• Download transcription file – Notta - Help Center
• Notta: AI Meeting Notetaker & Audio Transcription - Chrome Web Store
• Transcribe Interview to Text