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What Does "Meeting Minutes" Mean? It's Not About Minutes on a Clock
"Meeting minutes" in Chinese is "會議記錄" or "議事錄," not "會議分鐘." In spoken English, people often just say "minutes," for example, "Can you take minutes?" means you are asked to write the meeting minutes. The verb can be "take" or "keep," such as "take the minutes" or "keep minutes."
Common Sections in Meeting Minutes (English)
Here are common sections in meeting minutes with their Chinese equivalents:
- Date: 日期
- Scheduled starting time: 預計開始時間
- Actual starting time: 實際開始時間
- Meeting end time: 會議結束時間
- Place: 地點
- Minutes taker / note taker: 會議記錄者 (avoid "recorder" because it means a recording device or a recording engineer)
- Present / attendee: 出席者
- Apologies: 請假者, can use "Absent with apologies" or "regrets," but not "take leave"
- Discussion / topics: 討論主題
- Resolution: 通過嘅決議
- Date of next meeting: 下次會議日期
- Approval of previous meeting minutes: 確認上次會議記錄
Useful Phrases for Reviewing Previous Minutes at the Start of a Meeting
At the beginning of a meeting, the chairperson often says:
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To begin, let’s quickly go over the minutes from our last meeting.
This means "Before we start, let's quickly review the minutes from our last meeting."
Use Tinrec to Automatically Organize Meeting Minutes
Writing meeting minutes by hand is slow and easy to miss details. Now you can use AI tools to help. Tinrec (秒听录音) supports real-time recording-to-text, bot-free recording of Zoom/Meet/Teams meetings, and can automatically generate summaries and action items, and even answer questions about the meeting content via AI. No need to type everything yourself, saving you from overtime work.
For more tips on meeting minutes, you can refer to the Cambridge Dictionary definition of minutes: the written record of what was said at a meeting.
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