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How to Create a Google Meet Link: 5 Steps from Calendar to Mobile
When you're at work and a meeting comes up, the last thing you want is to scramble for a Meet link while your whole team waits. Creating a Google Meet link can take as little as 10 seconds, or at most a couple of minutes—depending on the method you choose.
Here are 5 steps covering the most common approaches: Google Calendar, meet.new, the mobile app, plus permanent links and permission settings.
Which Method Should You Use? Consider Your Meeting Habits
There are three main ways to create a Google Meet link:
- Using Google Calendar: Best for scheduling meetings with others and sending out invitations in one go.
- Using meet.new or meet.google.com: The fastest option, ideal for impromptu meetings or when you need a link right away.
- Using the mobile app: Perfect for when you're on the go, commuting, or don't want to open your computer.
Pick the right method, and you won't have to figure things out from scratch every time.
Step 1: Create a Meeting in Google Calendar and Automatically Add a Meet Link
This is the most reliable approach, especially when you need to schedule with colleagues, clients, or cross-department teams.
- Open Google Calendar (calendar.google.com) and sign in to your Google account.
- Click "Create" or directly click on a date and time in the calendar.
- Fill in the meeting title, date, time, and add attendees' email addresses.
- In the event settings, click "Add Google Meet video conferencing."
- The system will automatically generate a Meet link and embed it in the event.
Once you save the event, invitees will receive an email with the meeting link included.
Pro tip: To automatically add a Meet link to every meeting you create, go to Google Calendar's "Settings" → "Event settings" and check the box for "Automatically add Google Meet video conferencing to events I create." This saves you from doing it manually each time.
Step 2: Use meet.new to Start a Meeting and Get a Link in 10 Seconds
If you just want to start a meeting right away without dealing with calendar invites, this is the fastest method.
- Type meet.new directly into your browser's address bar.
- The system will instantly create a new meeting for you.
- Look for the "Copy meeting link" button at the top right or bottom of the meeting screen, and click it to copy the link to your clipboard.
- Paste the link into WhatsApp, email, Slack, or any other communication tool to share it immediately.
This is essentially the same as clicking "New meeting" → "Start an instant meeting" on meet.google.com, but it skips the extra steps.
Note: Instant meeting links may expire after a certain period, so they're best for impromptu or one-off meetings. For recurring meetings, use Step 1 or Step 3 for a permanent link.
Step 3: Create a Reusable Google Meet Link
If you regularly meet with the same group but don't want to create a new link each time, you can set up a reusable link.
- Open meet.google.com.
- Click "New meeting" in the top right corner.
- Select "Create a meeting for later use."
- The system will generate a fixed link that you can copy and save.
- Use the same link for every meeting going forward—no need to create a new one.
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This method is especially useful for:
- Weekly recurring meetings
- Fixed client consultation hours
- Classes or workshops
- Any situation where you need to share a link with the same group over time
Workspace users extra feature: If you're on Google Workspace, you can also enter a nickname (e.g., "daily-standup") in the "Enter a code or link" field on meet.google.com to create a named, long-term meeting. This is handy for team management because the link is easy to remember, so you don't have to dig through emails.
Step 4: Create and Share a Link from the Mobile App
When you're out and about or don't want to use your computer, the mobile app works just as well.
- Download and open the Google Meet app (available for both Android and iPhone).
- Sign in to your Google account.
- Tap the "New" button at the bottom right.
- Select "Create link" or "Create meeting link."
- Tap the copy icon to copy the link to your clipboard, or tap "Share" to send it directly to a contact.
The mobile app also offers a "Schedule" option that takes you straight to Google Calendar to create an event, following the same logic as Step 1.
Pro tip: Links created on the mobile app are fully compatible with the desktop version, so recipients can join from any device.
Step 5: Set Sharing and Join Permissions to Keep Your Meeting Secure
Once you've created the link, don't just share it indiscriminately. Google Meet's permission settings directly affect meeting security.
- Share only with specific attendees: When you invite via Google Calendar, only invitees can join with one click.
- Open link: Anyone with the link can try to join, but the host can set up a "waiting room" or require approval before entry.
- Host controls: Once the meeting starts, the host can remove participants, mute them, or lock the meeting.
Important reminder: Invitees can forward the meeting link to others. If someone who wasn't invited tries to join, participants from your organization in the meeting will see a prompt and can verify their identity before approving entry.
Common Pitfalls: 3 Mistakes to Avoid When Creating Meet Links
Pitfall 1: Using an instant link as a permanent one Instant meeting links may expire, so they won't work after a certain time. If you need a long-term link, be sure to use "Create a meeting for later use" from Step 3.
Pitfall 2: Forgetting to enable automatic Meet link addition Manually adding a Meet link to every meeting is not only slow but also easy to miss. Go to Google Calendar settings and check the box for automatic addition, and you'll be set for good.
Pitfall 3: Ignoring permission settings and letting strangers into your meeting If you share the link without setting up a waiting room or approval mechanism, unauthorized people could join. Spend 30 seconds checking permissions before the meeting—it's better than discovering a stranger in the middle of your session.
Summary: Which Method Is Right for You?
- Need to schedule a meeting and send invitations → Use Google Calendar (Step 1)
- Impromptu meeting, need a link right away → Use meet.new (Step 2)
- Recurring meetings, don't want a new link each time → Use a reusable link (Step 3)
- On the go, using your phone → Use the Google Meet app (Step 4)
Remember, creating a Google Meet link is simple—the key is choosing the right method and setting up permissions. Next time you have a meeting, you won't have to ask, "Where's the link?"—you'll have it ready in 10 seconds.
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