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Why Do Online Meetings Need Transcripts? First, Decide Which Type of "Record" You Want
When capturing transcripts for online meetings, the first question is usually not "which tool has the best recognition accuracy," but "how does the audio from this meeting get into the tool?"
There are roughly three approaches: built-in transcription in the meeting platform, sending a meeting bot to join the meeting, or recording locally and capturing system audio with a desktop app.
If you choose the wrong entry point, it's hard to fix later no matter how you adjust the settings. Below are 6 practical solutions, starting with Yating Transcript, which Taiwanese readers ask about most, and then discussing the positioning of other tools.
Yating Transcript | The Best Choice for Taiwanese Accents, Taiwanese Hokkien, and Code-Switching Recognition
Yating Transcript is an AI speech-to-text service developed by a Taiwanese team. It is officially promoted as 100% Taiwanese, from funding and data collection to developers, and is one of the earliest speech-to-text tools open to the public for Taiwanese accents.
Highlight 1: Understands Taiwanese Mandarin, Taiwanese Hokkien, Cantonese, Japanese, and Chinese-English code-switching. The kind of code-switching in meetings like "let's follow up on this case" is where most international tools fail, and this is exactly where Yating excels.
Highlight 2: Works on multiple devices. It can be used on mobile apps, desktop, and tablets, and can also record Google video meetings or presentations via a Chrome extension. After opening the app, tap the recording icon at the bottom to record and transcribe simultaneously.
Highlight 3: More than just a transcript. The system automatically adds punctuation, line breaks, speaker segmentation, and generates key summaries. It also supports machine translation and export in multiple formats. After transcription is complete, click "Export" in the upper right corner of the transcript screen to save the file.
Cost and limitations: A free trial and paid plans are available; actual quotas and prices are subject to the official website. Uploaded files support wav and mp3. Hours are deducted upfront when uploading, and if transcription fails, the hours are automatically refunded without additional request.
Also note that if the progress bar stops at 99%, it is not stuck; text recognition is complete, and the system is performing speaker segmentation and key summary.
Who it's for: Teams with a high proportion of Taiwanese Hokkien, Taiwanese Mandarin, and Chinese-English code-switching in meetings, and users who "just want a transcript they can read and edit."
Currently, Yating's sharing method is mainly via transcript links, and there is no concept of team spaces, member roles, or seats. If meeting data needs to be handed over to a team, this is something to consider when choosing a tool.
Tinrec | Turn Meetings into Team Data You Can Query and Hand Over
Tinrec is an AI meeting notes and collaboration tool for individuals and teams, positioned beyond a simple transcription tool.
Highlight 1: No meeting bot required. The desktop version directly captures computer system audio and can handle online meetings on Zoom, Google Meet, Microsoft Teams, Webex, etc., without an extra bot appearing in the participant list.
Highlight 2: Continue working after transcription. Automatically generates summaries, chapters, key points, and action items. It supports AI Q&A about meeting content, real-time translation and bilingual viewing, and can export to Notion, Google Docs, OneNote, Dropbox, and other tools.
Highlight 3: Team spaces. Meeting data belongs to the team, with management of members, roles, and seats, plus usage analytics, audit logs, and an audio recycle bin. When members leave, data does not follow the individual.
Cost: Personal plans include a free version, weekly card, Pro monthly, and annual. Team plans offer a 7-day trial for first-time eligible users (1 free seat, 300 minutes shared import quota). Monthly is USD 29.80 per paid seat per month; annual is USD 199 per paid seat per year (about USD 16.58 per month), with 2,000 minutes shared import quota per seat per month. Actual prices are subject to the official purchase page.
Who it's for: Scenarios where meeting data belongs to a team and post-meeting follow-up or handover is needed.
Otter.ai | A Mature Choice for English Business Meetings
Otter is an early AI meeting assistant that supports Zoom, Microsoft Teams, Google Meet, real-time transcription, speaker identification, AI Chat, and team management.
Cost: Basic is free with 300 minutes per month; Pro annual is about USD 8.49 per user per month, including 1,200 minutes of in-app recording per month and 10 file imports; Business pricing may vary due to promotions; check the official page.
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Who it's for: Teams whose meetings are primarily in English and need a mature English business meeting experience.
Notta | Multilingual Transcription and File Import
Notta covers multi-device transcription, meeting notes, file import, and translation, with significant overlap with Yating.
Cost: Free is 120 minutes per month, up to 3 minutes per item; Pro annual is about USD 8.17 per month with 1,800 minutes per month; Business annual is about USD 16.67 per seat per month, offering unlimited transcription, role permissions, and usage reports.
Who it's for: People who need multilingual transcription and organization of existing audio files.
TurboScribe | Long Files and Batch Transcription
TurboScribe is a cost-effective file transcription tool focused on long files, batch uploads, subtitles, and translation.
Cost: Free allows 3 files per day, up to 30 minutes per file; Unlimited annual is USD 120 (about USD 10 per month), with a maximum of 10 hours or 5 GB per file and up to 50 files per upload.
Who it's for: People who have a batch of historical recordings to process at once.
Granola | Free Entry-Level Bot-Free Meeting Notes
Granola also uses a bot-free approach, transcribing in real time via the desktop device's system audio and microphone, and combining with the user's handwritten notes to generate content.
Cost: Basic is free; Business is USD 14 per user per month; Enterprise is USD 35 per user per month.
Note: Granola supports viewing, copying, and searching live transcripts, but does not support uploading pre-recorded audio files and does not save meeting audio files.
Who it's for: People who only need live notes during the meeting and do not need to keep recordings for later listening.
With So Many Options, How Should You Choose?
- High proportion of Taiwanese Hokkien, Taiwanese Mandarin, and code-switching in meetings → Yating Transcript, this is its most distinctive difference.
- Just want a transcript you can read and edit, and organize yourself after the meeting → Yating Transcript is already quite sufficient.
- Meeting data belongs to a team, members change, and handover is needed → Tinrec team version, with roles, seats, and data handover capabilities.
- After the meeting, you still need to ask "who said point three" and automatically generate action items → Tinrec, AI Q&A and action item extraction are its strengths.
- Meetings are mainly English business communication → Otter.ai.
- Have a batch of historical recordings for batch transcription → TurboScribe.
- Zero budget, just want to test the waters → Granola Basic or Otter Basic, basic features are enough.
4 Things to Know Before Using Transcript Tools
1. Get participant consent first. Recording and transcription involve others' privacy. In practice, it is recommended to explain at the beginning of the meeting and pay attention to local regulations.
2. Audio quality determines recognition results. An external microphone and avoiding overlapping speech are usually more time-saving than post-editing.
3. Having a transcript is not the same as having meeting minutes. A transcript is raw material; summaries, chapters, and action items are what you can deliver. When choosing a tool, include this workflow in your evaluation.
4. Sharing method determines collaboration method. Sharing a transcript via link and putting data into a team space are two completely different workflows; the former suits individuals, the latter suits teams that need to accumulate knowledge.
FAQ
Can Yating Transcript record Google Meet meetings? Yes, you can record Google video meetings or presentations via the Chrome extension; if the meeting is on a mobile phone, you can also use live recording.
Does Yating Transcript have team spaces? Currently, sharing is mainly via transcript links, without team spaces, member roles, or seats. If you need multi-person sharing and permission management, evaluate tools with team governance capabilities separately.
Is the transcription progress stuck at 99% a malfunction? No. 99% means text recognition is complete, and the system is performing speaker segmentation and key summary. After completion, you can download from the "All Transcripts" list.
What if file upload fails? The system supports wav and mp3; first check if the format is correct. If it still fails, it may be a network issue; try changing the network environment, and contact customer service at contact@yating.tw if necessary.
Can transcripts be edited and exported? Yes. Transcripts support editing. After completion, click "Export" in the upper right corner to save in multiple formats.
Will meeting data be used for advertising? Yating officially states that it will not sell user data and records to third-party advertisers or organizations, and has provided account and data deletion functions since version 3.12.0.
Conclusion
The most recommendable aspect of Yating Transcript is that it handles the accent issues Taiwanese readers actually encounter: Taiwanese Hokkien, Taiwanese Mandarin, and Chinese-English code-switching are all supported, and after transcription, it automatically adds punctuation, line breaks, segmentation, and generates summaries.
If your need is simply "turn meeting audio into readable, editable text," it is already sufficient; if meeting data needs to stay within the team, be queryable, and handover-ready, consider tools like Tinrec that integrate post-meeting workflows and team governance.
It is recommended to start with a free plan, run through the entire process with a real meeting, and then decide whether to pay.
References
- Yating Transcript
- Yating Transcript - App Store
- Yating Transcript
- Yating Transcript: Online Speech-to-Text Service, Pricing Overview! | Comprehensive AI Tools Introduction - Future Commerce
- What is Yating Transcript in 2026? 4 Steps to Understand Features, Pricing, and Tinrec Comparison - Tinrec Blog
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