What Is Notta in 2026? Features Explained + Meeting Notes Walkthrough with Tinrec

Intro: You're probably searching for the Notta app because of this scenario

Five minutes after a meeting ends, a colleague asks in the group chat: "What was that launch date again?" You're holding a sticky note with three words on it, the recording is sitting on your phone, but you don't have 40 minutes to listen to it again.

So you open a search engine and type in Notta app—you want to know what it is and whether it can solve your problem.

This article is in two parts: first, I'll explain Notta clearly (what it is, what features it has, whether the free version is enough). Second, I'll walk through the same workflow step by step, using Tinrec, which our team currently uses.

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What is Notta? The one-sentence version

Notta is an AI meeting notes and transcription tool that converts audio from meetings, interviews, lectures, and more into searchable text and automatically generates summaries. Its name comes from "Note Taking," and the official description is straightforward: it uses automated notes to help people capture information so you can focus on the conversation itself.

Based on the official page and third-party reviews, here are some verifiable facts about Notta:

• It supports transcription and translation in 58 languages, which is one of its main selling points.
• The official About page mentions that over 6,000 companies use it and that it has accumulated more than 30 million hours of transcribed content.
• Core features run on the web version, and there are also a Chrome extension and iOS/Android apps. Although there is a version on the Mac App Store, third-party reviews note that it is mainly adapted from the mobile version and is not a full native macOS app.
• Online meetings are handled in two ways: for Google Meet, you use the Chrome extension to record directly in the meeting; for Zoom, Microsoft Teams, and Webex, a meeting bot is sent to join the meeting automatically after connecting your calendar.
• The mobile app supports in-person recording; there is also the Notta Memo handheld device, which focuses on offline transcription and later uploads to the platform.

In one sentence: Notta is an AI note-taking tool with broad transcription capabilities and multi-platform support, focused on turning audio into text.

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What's the difference between Notta's free and paid versions?

According to Notta's official pricing page (actual prices and benefits are subject to the official page):

Plan	Price	Quota and key points
Free	Free	120 minutes per month, max 3 minutes per recording
Pro	About USD 8.17/month billed annually	1,800 minutes per month
Business	About USD 16.67/seat/month billed annually	Unlimited transcription, role permissions, usage reports

Here's a detail that's often overlooked: the free version has a "max 3 minutes per recording" limit. That means you can't use the free version to record a 60-minute weekly meeting—it's more suitable for trying things out first.

Additionally, some third-party reviews have raised concerns about its data usage policy. I won't vouch for any vendor on this matter; I suggest you read the official privacy terms yourself before deciding whether to upload internal meetings.

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So how do you actually take meeting notes? A 5-step walkthrough with Tinrec

Bottom line first: I originally used Notta, and transcription itself was fine, but I got stuck at the post-meeting stage—I had the transcript, but I still had to dig out decisions and action items one by one. Later I switched to Tinrec, and I'm still using it because it connects "recording → transcript → summary → action items → team knowledge" into one line. The following five steps are our team's current standard workflow.

Before you start | What you need

• A computer or phone. Tinrec has a web version, desktop version, and mobile app; the desktop version works best for online meetings.
• A Tinrec account. After signing up, you can use the free version's basic quota.
• A meeting to hold, or an audio file you've already recorded (past meetings, customer interviews, etc.).
• A stable internet connection; real-time transcription requires internet access.
• A bit of legal common sense: inform participants and get consent before recording. This isn't something a tool can handle for you.

(Illustrative image: A person sitting in a meeting room with a laptop open, real-time transcript running on the screen, a cup of coffee on the desk, everyday work atmosphere)

Step 1 | Record the meeting

Purpose of this step: Get a clean audio recording—everything else depends on it.

For online meetings, you don't need to pull a bot into the meeting room. Tinrec's desktop version directly captures your computer's system audio and works with Zoom, Google Meet, Microsoft Teams, and Webex. Just open it before the meeting and press start recording; the meeting proceeds as usual. For in-person meetings, place your phone in the center of the table and record directly with the app.

Why do it this way? Meeting bots appear in the participant list, which some clients may mind; and bots require permissions and calendar settings, which often can't be done in time for impromptu meetings. System audio capture avoids this friction.

Result: By the time the meeting ends, you already have a timestamped recording and transcript.

(Illustrative image: A laptop screen showing an online meeting with real-time Chinese transcript text floating beside it)

Step 2 | Let AI transcribe

Purpose of this step: Turn audio into text you can search with Ctrl+F.

Tinrec transcribes as it records, so the transcript grows during the meeting. If you have an existing audio or video file, just upload and import it—no need to re-record.

Why emphasize "transcribes as it records"? Because seeing the text in real time lets you immediately confirm things like "Did that person say 300 or 3 million?" during the meeting, instead of discovering the mistake afterward.

Result: A complete transcript with speaker separation.

(Illustrative image: A phone or laptop screen showing a transcript list with different speakers labeled before each segment)

Step 3 | Quickly proofread the transcript

Purpose of this step: Fix errors so they don't carry into the summary.

The method is simple: use search to catch the three most error-prone categories—names, product names, and numbers—and scan through each section. Meetings with mixed Chinese and English are especially error-prone, such as sentences like "This Q3 OKR needs another review."

Why can't this step be skipped? Because AI summaries are generated from the transcript; if the transcript is wrong, the summary will be wrong too. Ten minutes of proofreading saves you from rework later.

Result: A transcript you can show your boss.

Step 4 | Let AI generate meeting summaries and action items

Purpose of this step: Compress the "discussion process" into "conclusions and actions."

Tinrec automatically generates summaries, chapters, and key points. The most useful part is action item extraction—it organizes "who, what to do, and when" from the meeting into a list. For long meetings, you can also use AI Q&A to ask follow-up questions directly: "What was the conclusion about the budget in this meeting?"

Why is this key? Because what managers really need to deliver isn't the transcript—it's the basis for decisions and the action item list. When I report to my boss now, I paste the summary section directly instead of flipping through notes.

Result: A meeting summary under 10 lines, plus an action item list.

(Illustrative image: Transcript on the left, bullet-point meeting summary and action items on the right)

Step 5 | Export, share, and store in the team space

Purpose of this step: Move data out of your personal account and make it usable by the team.

You can export to document formats or directly to tools like Notion, Google Docs, OneNote, and Dropbox for further processing. With the team version, meeting data is stored directly in the team space, so new members can also access past meetings.

Why go this far? The biggest problem with personal tools is that "when people leave, data leaves." With the team version, data belongs to the team, and when a member leaves or loses their seat, their resources can be handed over to others.

Result: Meetings transform from one-time events into searchable, traceable team knowledge.

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FAQs and troubleshooting

Q: What's the real difference between Notta and Tinrec? Notta focuses on "transcription breadth"—58 languages, multiple platforms, handheld devices; transcription itself is very complete. Tinrec extends further: beyond transcription, it connects summaries, chapters, action items, AI Q&A, export, and team space. If you only need subtitles and transcripts, Notta is enough; if you need meeting assets you can report with, the difference lies in the post-meeting stage.

Q: Can I use Notta's free version to record weekly meetings? No. The free version has a 3-minute limit per recording, so a normal meeting would be cut off. You'd need to pay.

Q: Is there a big difference between meeting bots and bot-free recording? The difference is friction. Bots need to join the meeting and require calendar authorization, and some participants may mind an extra account in the list. Tinrec's desktop version captures system audio, so no one extra appears in the meeting, and you can record even impromptu meetings you're pulled into.

Q: How accurate is transcription for Chinese meetings? Actual results depend on recording quality, accents, multiple people speaking at once, and technical terminology—I won't give you a fixed number. What's certain is: the closer the microphone is to the speaker and the quieter the environment, the better the result. For important numbers and commitments, I recommend replaying the timestamp to confirm.

Q: If a team member leaves, will meeting data disappear? Not with Tinrec's team version. Team resources belong to the team; when a member leaves or is removed, their resources need to be handed over to other active members. Note that "roles" and "seats" are two different things: members without a seat can view, play, and read team data, but cannot upload, edit, or export.

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Advanced tips | 3 ways to double your efficiency

1. Use AI Q&A instead of re-listening to recordings The most time-consuming part of cross-department meetings is figuring out "what was decided in last month's meeting." Tinrec lets you ask follow-up questions about a single meeting or multiple meetings—just ask "What were the three concerns the client mentioned?" It's much faster than re-listening to 60 minutes. Most transcription tools stop at the transcript and don't have this layer.

2. Turn on real-time translation for cross-language meetings When you have foreign colleagues or clients, you can view the original text, translation, or bilingual comparison while recording. This is especially useful for Taiwan teams meeting with overseas offices—no more discovering missed details after the meeting.

3. Feed technical terms into team hotwords Product codes, internal abbreviations, and client company names are the most error-prone areas in transcription. The team version lets you maintain a shared hotword list—set it once and the whole team benefits.

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If you don't use Tinrec, here are other options

• Notta: The broadest language support (58 languages), complete multi-platform and handheld devices, suitable for individual users focused on transcription and translation. The free version's 3-minute limit per recording is a hard constraint.
• Granola: Also bot-free desktop recording, focused on "your handwritten notes + AI enhancement." However, it doesn't support uploading existing audio files and doesn't retain meeting audio, so teams that need archiving should be aware.

Both have their strengths, but if you need Chinese meetings + post-meeting output + team knowledge storage, Tinrec's approach is more complete.

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Conclusion

Back to your original question: the Notta app is a mature AI transcription tool with 58 languages, multi-platform support, and a web-centric core. The free version offers 120 minutes per month but limits each recording to 3 minutes. It solves "turning audio into text."

The real pain point of meeting notes often comes after the text appears—where are the decisions, who owns the action items, and will you still be able to find them three months later. The five steps above (record, transcribe, proofread, generate summary, export and store) are our team's current approach, and you can run through a full cycle using Tinrec's free version basic quota.

Suggested starting point: Take a recording of one of your meetings from last week and go through these five steps once. If it goes smoothly, then consider whether to bring your team on board.

References

• AI Note Taker | Free AI Meeting Transcription
• About Us | Notta
• Notta Review 2026: Features, Pricing & Accuracy
• Notta AI Review 2026: Features, Pricing & Verdict
• Honest Notta AI Review (2026): I Tried Notta So You Don't Have To - tl;dv