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Five Minutes Before the Meeting, Are You Still Scrolling Through Chat History for the Link?
This is a scene I see all the time.
It's time for the meeting, everyone is already online waiting, but the host is still scrolling up in Slack or LINE chat history, looking for that "meeting link" message.
They find it, click it, and realize it's last week's meeting room.
So everyone backs out to the message window and keeps searching.
Google Meet itself isn't hard to use, but the ways to create a link are scattered across several entry points. Many people aren't unfamiliar with it—they just have to rethink each time, "Where did I start from last time?"
So in this article, I want to share my hands-on experience: 5 methods for creating Google Meet links, which situations each suits, and which one can help you create a truly reusable fixed link.
Before Creating a Meet Link, Think Through These 3 Things
Before I start clicking buttons, I ask myself three questions.
Is this meeting one-off or recurring?
If it's just a quick discussion, create a new link on the spot. If it's a weekly team meeting, you need the same link that works every time.
Which tool do you naturally start from?
Some people open Gmail first thing when they turn on their computer, some schedule their day from Google Calendar, and others just open a browser and type in a URL. Creating a Meet link from your usual starting point saves you an extra step.
Do attendees have Google accounts?
Generally, anyone with a Google account can join after you share the link. Google Workspace meetings, however, allow people without Google accounts to join directly via the link. This affects which method you should use to create the meeting.
Once you've thought through these three points, choosing a method becomes much clearer.
Method 1: Start a New Meeting Directly from meet.google.com
This is the most straightforward method.
Open your browser and go to meet.google.com. After signing in, you'll see a blue "New meeting" button on the page.
Click it, and you'll see three options. The two most commonly used are:
The first is "Start an instant meeting." It immediately generates a link, and you can enter the meeting room right away, then copy the link to share with others. This is great for spontaneous discussions.
The second is "Create a meeting for later." This option generates a link first, but you don't have to enter the meeting immediately. You can save the link and come back to it later.
My personal habit is to choose the second option unless I need to start right now. It gives me time to paste the link into a calendar invite or message, without scrambling to copy it while the meeting is already starting.
(Screenshot here: meet.google.com homepage, arrow pointing to the "New meeting" button)
Method 2: Use meet.new to Skip All the Clicks
This is my go-to shortcut.
Type meet.new into your browser's address bar and press Enter.
It instantly creates a brand-new Google Meet meeting, and you're immediately taken into the meeting room. No need to open meet.google.com first, find the button, or choose options.
Once the meeting is created, copy the URL from the address bar—that's the link you can share with others.
This method is perfect for those "I need to start a meeting right now and don't want to click anything extra" moments.
(Screenshot here: browser address bar with meet.new typed in, arrow pointing to the address bar)
Method 3: Create from Google Calendar to Automatically Send the Link to Everyone's Calendar
If the meeting is scheduled in advance, I create it directly from Google Calendar.
In Calendar, create an event and add attendees' email addresses. Then click "Add Google Meet video conferencing," and Calendar will automatically generate a Meet link and attach it to the event invitation.
Once the invitation is sent, all attendees will see the link on their calendar. When it's time, they just click to join.
The biggest advantage of this method is that the link travels with the event.
You don't need to separately message everyone about where the link is. Each person can just open their calendar and find it.
There's also a time-saving setting: In Google Calendar settings, enable "Automatically add Google Meet video conferencing to events I create." After that, any event with guests will automatically include a Meet link.
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(Screenshot here: Google Calendar event editing screen, arrow pointing to the "Add Google Meet video conferencing" button)
Method 4: Create Directly from Gmail—Great for Scheduling Meetings While Replying to Emails
Many people don't realize that the "Meetings" section on the left side of Gmail can also create Meet links.
Open Gmail, find the "Meetings" or "Meet" item in the left sidebar, click to expand it, and you can choose to create a new meeting, then paste the link into an email or invite someone directly.
This method is ideal when you're in the middle of replying to an email and need to set up a quick online discussion.
No need to open a separate tab for meet.google.com—you can do it all within Gmail.
However, if you're already used to scheduling from Calendar, this method might not be necessary. It's more of a convenience option to complement a Gmail-centric workflow.
Method 5: Use the Mobile App to Set Up a Meeting Room While You're on the Go
If you're out and about without a computer, you can still create a Meet link from your phone.
Install the Google Meet app on your phone (download from Google Play for Android, or the App Store for iPhone or iPad). Open the app and sign in with your Google account.
Tap the "New" button in the bottom-right corner and select "Create link." The app will generate a new meeting link that you can copy or share with contacts.
This method is perfect for when you need to arrange an online meeting while out, or want to prepare the meeting room while on the move.
(Screenshot here: Google Meet app main screen, arrow pointing to the "New" button in the bottom-right corner)
What If You Need a Fixed Link for Repeated Use?
The links created with the methods above are mostly one-off.
But in practice, many teams need a fixed meeting link: the same one for weekly meetings, so everyone doesn't have to hunt for a new link each time.
Google Meet doesn't officially offer a "permanent link" button.
However, there's a workaround I've been using for a long time.
Create a recurring event in Google Calendar, set the frequency to "Every day" or your preferred interval, and then add Google Meet video conferencing to the event.
This way, the event stays on your calendar indefinitely, and the attached Meet link remains valid.
You can copy this link and paste it into your team's shared documents, chat channel announcements, or email signatures.
Everyone clicks the same link for every meeting.
The limitation of this method is that the link's validity depends on the calendar event continuing to exist. If you delete the event, the link will stop working.
So my advice is to create this "permanent meeting" event separately, not mixed with regular one-off events, to avoid accidentally deleting it.
(Screenshot here: Google Calendar recurring event settings screen, arrow pointing to the "Repeat" option and the Meet link)
The 3 Most Common Mistakes When Creating Meet Links
Mistake #1: Confusing the meeting room link with the meeting code.
A Meet link is a full URL, like meet.google.com/abc-defg-hij. The meeting code is just the abc-defg-hij part.
If you only share the code, the other person might not know where to enter it. The safest approach is to always share the full URL.
Mistake #2: Using a "create for later" link for a one-off meeting, and the link remains active after the meeting ends.
Meet links persist even after the meeting is over. If you don't want people clicking in later, make sure the meeting is properly ended and avoid reusing the same link in situations where it shouldn't be reused.
Mistake #3: Not checking your microphone and camera permissions beforehand.
Creating the link is just the first step. Many people discover only after clicking into Meet that the browser is blocking microphone access, and no one can hear them once the meeting starts.
If you're using the mobile app, the system will ask for camera and microphone permissions the first time you open it. I recommend testing by entering a meeting room before your first real meeting, so you don't find out the hard way.
Summary: Which Method Is Best for You?
Here's my conclusion.
For impromptu meetings where you don't want to click anything extra → Use meet.new—it's the fastest.
For scheduled meetings where you want the link to automatically appear on everyone's calendar → Use Google Calendar.
When you're out and only have your phone → Use the Google Meet app to create a link.
For a fixed link your team can reuse long-term → Create a recurring event in Google Calendar and save the Meet link.
When you're replying to emails and want to schedule a meeting → Create from Gmail.
You don't need to remember all five methods.
Just start from the entry point you use most often, build a consistent habit, and you'll never find yourself scrambling through chat history for a link before a meeting again.
Test them out one by one, and you'll turn creating meeting links into a reflex that requires no thought.
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