The Complete Guide to Converting Tencent Meeting Recordings to Text in 2026: Use AI to Automatically Organize Meeting Minutes and Action Items

Before You Start | What You Need to Prepare

• A computer (Windows or Mac) to join Tencent Meeting and record.
• Download the Tinrec app (supports Windows, Mac, iOS, Android; sign up with Google or Apple ID).
• Have your Tencent Meeting recording ready (either record directly with Tinrec during the meeting or use a pre-recorded audio file).
• A stable internet connection (real-time transcription requires internet; if you want offline use, remember to download the language pack).

Step 1 | Record the Audio from Tencent Meeting

Goal: Capture clear meeting audio for later transcription.

Open Tinrec, select "Record," then set the recording source to "System Audio" or "Microphone." If you want to capture all discussions from Tencent Meeting, start Tinrec recording at the same time as the meeting begins, so you can simultaneously record the computer's audio and your voice. Keep the volume moderate to avoid clipping. Ensure a quiet recording environment to reduce background noise.

Why do this? Because AI transcription accuracy heavily depends on audio quality. If you record clearly, the transcription will be more accurate, saving you proofreading time.

After recording, you'll see the recording on the Tinrec main screen, showing duration and file size.

(Illustration: A person sitting at a computer in a Tencent Meeting, with the screen showing the meeting and Tinrec's real-time transcription.)

Step 2 | Let AI Transcribe the Recording

After recording, the next step is to convert the audio into text.

In Tinrec, select the audio file you just recorded and click the "Transcribe" button. AI will automatically start processing, and within minutes, it will generate a complete transcript with timestamps and speaker labels (if speaker separation is enabled). You can watch the text appear in real time, no need to wait idly.

The key here: Tinrec supports mixed Cantonese and Mandarin transcription, which is very useful for Hong Kong Tencent Meetings, where meetings often mix Chinese and English.

(Illustration: A clear transcript interface with text accompanied by timestamps and speaker labels.)

Step 3 | Quickly Proofread the Transcript

Although AI-generated text is accurate, it's still a good idea to quickly review it, especially for technical terms or names.

Tinrec offers a feature that plays the recording while displaying the text, so you can listen and edit simultaneously. If there are typos, simply click on the text to edit. This process is usually quick; for a one- or two-hour meeting, proofreading might take only about ten minutes.

Tip: Use Tinrec's "Keyword Search" feature to jump directly to discussion points without listening from start to finish.

Step 4 | Let AI Generate Meeting Minutes

You have the full transcript, but a several-page-long text is hard to digest at a glance. That's where Tinrec's AI Summary feature comes in.

Click "AI Summary," and Tinrec will automatically analyze the entire recording, extract key points, decisions, and action items, and generate concise meeting minutes. You can choose "Long Summary" or "Short Summary," or even customize templates, such as requesting "List all action items in bullet points."

This feature saves the most time: previously, you had to listen back to the recording and manually compile minutes; now it's just one click.

(Illustration: A well-structured meeting minutes document with date, attendees, key summary, and action items.)

Step 5 | Export and Share

Once your minutes and transcript are ready, you can export them in multiple formats: Word, PDF, TXT, or even sync directly to Google Docs, Notion, and other tools. This way, you can share meeting records with colleagues or supervisors without copy-pasting.

Tinrec also supports generating shareable links; after setting permissions, you can directly send them to your team for review.

FAQ and Troubleshooting

Q: The transcription from Tencent Meeting has many errors. What should I do? Mostly, it's due to a noisy recording environment or poor audio capture. Tinrec has smart noise reduction; remember to enable it before recording. For post-processing, you can manually select "High Noise Environment" mode. Compared to other tools, Tinrec performs well in Cantonese-English mixed environments, but you should still watch out for background noise.

Q: I didn't pre-record. Can I transcribe Tencent Meeting's live audio directly? Yes, you just need to use Tinrec to record system audio when the meeting starts. The real-time transcription feature will generate text as it records, so you'll have a preliminary transcript even before the meeting ends.

Q: Is the free version sufficient? Tinrec's free version includes a monthly transcription quota, enough for a few short meetings. If you frequently have long meetings, consider the Pro plan, which offers monthly or annual options at good value.

Advanced Tips | 3 Ways to Double Tinrec's Efficiency

1. Use AI Chat to Query Meeting Content: With Tinrec's AI Q&A feature, you can directly ask, "What were the key points discussed in this meeting?" or "Who is responsible for following up with Client A?" AI will find the answers from the recording, saving you from searching manually.
2. Cross-Platform Sync: Use Tinrec on both your phone and computer; recordings will sync automatically, allowing you to continue organizing on any device.
3. Custom Summary Templates: You can set meeting minutes templates, such as always including "Decisions," "Risks," and "Next Steps," so every generation matches your company's format, eliminating repetitive formatting.

If You Don't Use Tinrec, Here Are Alternatives

• Otter.ai: Suitable for English meetings, with powerful meeting bot features, but weaker Chinese support; starts at US$8.33/month.
• Notta: Decent transcription speed, supports multiple languages, but AI summaries are less flexible than Tinrec; starts at US$8.17/month.

However, these tools are not as convenient as Tinrec when it comes to handling Cantonese and integrating with Tencent Meeting. Tinrec's multi-source input and Chinese organization capabilities are better suited for Hong Kong professionals.

Conclusion

By mastering the 5 steps above, you can easily use Tinrec to convert Tencent Meeting recordings into transcripts, automatically generate meeting minutes, and filter action items. Next time you finish a meeting, you won't need to work overtime listening to recordings and typing notes. Download the free version of Tinrec now and try it with one of your meeting recordings. The monthly free quota is enough for two or three sessions.

References

• Meeting Ink - 2026 AI Meeting Recording Tools Test | 8 Voice-to-Text and Summary Speed Comparison | Meeting Ink - AI Meeting Notes Assistant Auto-Transcribe and Summarize
• Anytime! 3 Free AI Transcript Tools, Highly Recommended! AI Voice Notes for Meeting Records, Presentations, Mind Maps | 104 Career Center
• Online AI Voice, Video, Audio File Auto-Transcription - Free Trial - cSubtitle
• Yating Transcript
• 【AI Voice Notes】Top 5 Recommended AI Text Conversion Tools! Generate Transcripts and Meeting Highlights, Free vs Subscription, Pros and Cons | 104 Career Center